NOTIFICATION OF ANNUAL MEETING/ELECTION

TO:                  Norristown Arts Hill Stakeholders and Supporters

FROM:            Norristown Arts Council

ANNUAL MEETING and ELECTIONS

Norristown Arts Council is holding its Annual Meeting and annual election for membership to the Board of Directors on Thursday, January 24, 2013. The meeting will be held from 7:30 to 9:00 pm at Norristown Borough Hall, 235 East Airy Street. Interested candidates should be prepared to give a brief (1 to 2 minute) introduction and statement of candidacy for the voting membership, stakeholders and meeting attendees.

AVAILABLE BOARD POSITIONS FOR ELECTION

As of January 2013, Board positions may be available for representatives:

• Of Arts and Cultural Institutions with an Interest the Arts Hill District
• Of the Business Community
• Of Local and/or County Government
• At-Large

VOLUNTEER FOR A COMMITTEE

Many volunteer positions are available for committee members:

• Marketing
• Logistics
• Fundraising
• Volunteer
• Special Events
• Communications

INTERESTED BOARD CANDIDATES AND VOLUNTEERS

If interested in candidacy for membership to the NAC Board of Directors or in volunteering for a committee of Norristown Arts Council, please submit:

1. Your name
2. Your resume and bio
3. A brief statement of intended candidacy (Board Election Only)

All candidate information is to be submitted by January 14, 2013 to be included on the ballot.

Send replies for candidacy to:

Norristown Arts Council                          or                    info@norristownartshill.org

208 DeKalb Street

Norristown, PA 19401

POSITIONS AND BYLAWS

A minimum of seven (7) and a maximum of thirteen (13) Board positions are to occupied according to the NAC bylaws as follows:

DIRECTORS

            The Arts Council Board of Directors shall include in its voting membership at least four (4) representatives of the arts and cultural institutions with an interest in the Arts Hill District and four (4) representing the business community and one (1) representing local and/or county government as best befits the needs of the Arts Council and one (1) from the position of Business Development Coordinator, and three (3) members at-large appointed from the Greater Norristown Region. In the event that no suitable candidate is available to fill the open position(s) as described above, during the Public Meeting in January of any given year, the Board of Directors may elect to appoint qualified individuals to fill those openings for a term of one (1) year until the next scheduled Board Election.  Said appointments shall not be constrained by the current description and type of openings as described in the Bylaws, but rather will respond to the immediate needs of the Norristown Arts Council to conduct their stated

mission.

            2.1       Number and Qualifications.   The business and affairs of the Arts Council shall be managed by its Directors, which shall consist of at least seven (7) persons but not more than thirteen (13) persons who shall be natural persons at least 18 years of age.

            2.2       Election and Term of Office.  The Arts Council Board of Directors shall be elected at the annual meeting by Arts Hill stakeholders and will hold office until their successors shall be elected and qualified.  Any Director may be removed with or without cause at any time by the decision of a majority of the other Directors of the Arts Council.  Terms shall be for a period of at least one year, but at the consideration of the Arts Council may be staggered for periods of two (2) or three (3) years as to best serve the needs of the Arts Council. While a three year term is the normal limit for service, the Arts Council may extend the service of a Director for an additional term.  A Director may not serve on the Arts Council for more than two consecutive terms.  After a hiatus of at least one (1) year, a previous Director may again be considered for election to the Arts Council Board.   Directors are to designate specific assignation of titles for the purpose of conducting business as befits a non-profit corporation in the Commonwealth of Pennsylvania consisting of a President, Treasurer, and Secretary.  Other titles may be assigned as suitable for the conducting of the business of the Arts Council.

Respectfully Submitted by Norristown Arts Council